Job Description

Job Description and Duties

Are you looking for an opportunity to display your office services skills within a legal environment? Do you have the desire to gain knowledge and experience that may be applied in future promotional opportunities? If so, then this might be the position for you. The Department of Justice, Legal Support Operations is currently seeking a well-rounded, friendly individual with general administrative skills to fill our Office Technician (Typing) (OT(T)) position.

Under the immediate supervision of either a Business Service Officer I or II, t he OT (T) on the Flexible Administrative Support Team (FAST) performs a variety of clerical and administrative duties which may be on a daily flexible or rotational basis to support the business service functions necessary to ensure the smooth operations of San Diego Attorney General’s Legal Office.   FAST OT (T) interacts with Departmental staff and the public in person.

The positions duties may include performing the following responsibilities in a team environment:

• Reception duties such as answer incoming phone calls, provide information on State services and programs and assist Service Deputies by receiving legal documents .
• Facilities Services duties such as follow up on status of building maintenance requests, handle the set-up of tables, chairs, and media for meetings; and respond to copier and printer jams.
• LiveScan Operator fingerprints potential new hire candidates and vendors.
• Assist with installations, changes and repairs to VOIP telephones lines and equipment.
• Conducts detailed ergonomic evaluations; initiates purchase of ergonomic equipment and furniture as required, and files documentation with Risk Management.
• Acts as liaison between the Office of Human Resources (OHR) and local employees related to benefits and timekeeping.
• Prepares documentation to reconcile check balances to be deposited.  
• Maintains transit and parking records related to employee parking applications/cancellations.  Liaises with transit and parking vendors and prepares correspondence.
• Distributes incoming mail, collects outgoing mail, affix postage and deposits mail at correct sites, and processes intra-office mail. Operates complex mail room equipment.
• Fulfills office s upply requests, respond to employees. Maintains stock in supply room and informs supervisor when supplies are needed.
• Purchasing duties such as contact various vendors to obtain prices and obtain bids for supplies and equipment.  Handle timely payment of invoices for goods and services.

You will find additional information about the job in the .

Working Conditions

This position is not guaranteed for telework and is considered entirely in-office.

Special Requirements

• The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website.

• A fingerprint check will be required .
• Clearly indicate the Job Control Code ( JC-497034) and the title of this position in the "Examination or Job Title (s) For Which You are Applying" section located on the first page of your State Application.
• Please be certain that your application package is thorough and completely filled out describing in detail your background experience and/or education and duties. All applications will be pre-screened and only the most qualified and competitive applicants will be included in the interview and hiring process.
• If you are using education to meet the minimum qualifications for this position, you must submit a copy of your transcript or diploma. An official transcript will be required upon appointment.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Candidate should have a positive disposition and can work independently as well as in a team environment. Desirable skills include the ability to work cooperatively and tactfully with staff and management; customer service skills; proficiency in communicating clearly; use of tact and discretion in dealing with confidential and sensitive issues; excellent organizational skills; up to date computer skills; general office environment experience; and demonstrates initiative and willingness to assume increased responsibility. Punctuality and reliability with excellent attendance is required.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

OFFICE TECHNICIAN (TYPING) EXAMINATION LINK:

In order to obtain list eligibility and qualify for the position, if you have not done so already, please take the on-line exam at the following link:

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Other - Cover Letter is required and must be included.

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